Requesting an extract from your municipality

  • If you are registered in a Belgian municipality.
  • You want to use the extract in Belgium or abroad.
  • For full details of the application, visit your municipality’s website.

Request form

You have to forward the extract to a third party (e.g. your current or future employer, a club or association to which you belong, etc.) and you:

  • you work in a regulated job (see list of jobs);
  • are you involved in an activity with contact with minors?

Please use the standard form for requesting a criminal record extract.

  • Please ask the employer, organisation, association, etc., to whom/which you have to submit the extract, to complete this form.
  • Then submit the completed form to the municipal authority of your place of domicile or residence.

Requesting an extract from the Central Criminal Records Office

  • If you are no longer registered in a Belgian municipality or have been removed from the register of that municipality.
  • Legal entities (companies, ASBL, etc.): a person authorised to represent the legal entity may request an extract.
  • If you are a diplomat and you are not registered in a Belgian municipality.

How do I submit a request?

► By post or email

Download the appropriate request form below, fill it in and send it to us by email or post.

Extract request form for legal entities (company)

Extract request form for natural persons (citizen)

SPF Justice
Casier judiciaire central
Boulevard de Waterloo 115
1000 Brussels
E casierjudiciaire@just.fgov.be

► Applying in-person at the Central Criminal Records Office

The office is open at the times indicated above, but we recommend that you send your request for an extract by post or email to avoid waiting at the office.

Chaussée d'Anvers 53
1000 Brussels (Bolivar 30) 

Office opening hours: 
Monday - Wednesday - Friday (9.00 - 11.30 and 14.00 - 15.30)

Three extract formats

The extract format you will be issued with depends on why you need it.

What are the chances of receiving a clean record?

If there are convictions on your criminal record, you can obtain a clean record:

  • by the automatic erasure of convictions, or

  • or by the effect of a rehabilitation decision (for convictions that are not erased automatically).

Police convictions, i.e. those involving a fine of between EUR 1 and EUR 25 and/or between 1 and 7 days' imprisonment and/or a sentence of less than 46 hours' work, are in principle automatically erased after three years, unless they involve a disqualification of more than three years. 
Please note that this refers to police convictions, not convictions handed down by the police courts, which can also hand down correctional sentences, e.g. for driving offences.

For these correctional convictions and those that cannot be automatically deleted after three years, you may, under certain conditions, request the judicial authorities to grant you a rehabilitation in criminal matters, which will have the effect of assigning you a clean criminal record.

You should be aware that some convictions you may have may not appear on a criminal record extract that you request for professional purposes (in order to facilitate reintegration into society), but will nevertheless be included on the criminal record extract that the police, judicial services and certain government departments might request in relation to you.

Here you can find more information on the procedure to follow for a rehabilitation application.

More information

Your Europe

Published on December 12th 2020

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